RPT Timetables and Process: 2022 - 2023

College of Health and Human Services
Timetables and Process for Faculty Reviews
For Academic Year 2022-2023

 

NOTES: The College Review Committee (CRC) and Unit Review Committees (URC) are elected according to CHHS by-laws before Commencement of each academic year.

The Dean schedules and hosts an information forum for any interested faculty to discuss review procedures, preparation of review materials, and developing their academic career before Commencement of each academic year.

The College and its academic units adhere to the University policies and procedures for faculty review (see University and College Faculty Handbooks).

If a Tenure Track candidate receives a negative determination from the Chair/School Director or the Dean, the candidate has a right of rebuttal, which is outlined here: https://legal.uncc.edu/policies/up-102.13. The rebuttal process will push all dates up by the length of the rebuttal period.

Mandatory Tenure Track Faculty Reappointment of Assistant Professors

{This Process involves the URC, Unit Chair/School Director, CRC and Dean}

March 22, 2022: Dean confirms candidates for mandated review with Unit Chair/School Director.

April 12, 2022: Unit Chair/School Director notifies candidates of upcoming review, offers guidance in preparation of review materials and provides an opportunity for discussion of the review process and procedures with candidates. {Dropbox folder for each faculty engaging in the review process is available for candidate uploads.}

August 19, 2022: Deadline for candidates to complete dossiers. As always, candidates have the option of posting their dossier components far in advance of this date, but must submit all dossier information into the prescribed electronic format by this date (first day of UNCC contract). Each URC may begin the internal review process as soon as the dossier is available.

September 8, 2022: Each URC sends their report to Unit Chair/School Director and meets with Unit Chair/School Director for discussion.

October 13, 2022: If the Unit Chair/School Director’s determination is positive, the Unit Chair/School Director shall, after consulting with the assembled URC, submit the determination and rationale, together with the recommendation and rationale of the URC, to the Dean. If the Unit Chair/School Director’s determination is negative, the Unit Chair/School Director shall meet with the Faculty Member to provide the Faculty Member with a copy of that determination and its rationale and to explain the Faculty Member’s right of rebuttal. Unit Chair/School Director submit their recommendation and the URC recommendation to the Dean.

November 10, 2022: The CRC Chair submits the report of the CRC to the Dean. The Dean may elect to meet with the College Review Committee to discuss the report should there be questions.

December 9, 2022: Dean completes candidate reviews and discloses her recommendation to candidates (via email). The Dean will only meet with candidates who are receiving a negative determination from the Dean.

January 4, 2023: Recommendations are due to Provost

April 2023: Provost shares her determination with candidates (actual date varies).

Mandatory Tenure Track Faculty Promotion to Associate Professor and/or conferral of permanent tenure

{This Process involves the URC, Unit Chair/School Director, CRC and Dean}

March 22, 2022: Dean confirms candidates for mandated review with Unit Chair/School Director.

April 12, 2022: Unit Chair/School Director notifies candidates of upcoming review, offers guidance in preparation of review materials and provides an opportunity for discussion of the review process and procedures with candidates. {Two Dropbox folders, an External Review folder and an Internal Review folder, for each faculty engaging in the review process will be available for candidate uploads.}

April 19, 2022: Candidates for promotion to Associate Professor and/or tenure provide the Unit Chair/School Director with a list of six potential external reviewers. (For more details see College of Health and Human Services Faculty Handbook. The dossier must include the External Reviewers Letters: Record & Procedures grid from Academic Affairs.)

April 26, 2022: Unit Chair/School Director shares complete list of 12 or more potential external reviewers with candidate and confirms conflicts of interest (removes and replaces names of external reviewers should there be a conflict). Unit Chair/School Director preliminarily contacts and confirms reviewers (preferably a mix from each list). At least three external reviews must be received.

May 16, 2022: Deadline for candidates to upload information to External Review folder.

May 17, 2022: Unit Chair/School Director sends form letters, College criteria for the rank applied for and a link to all candidate materials to external reviewers.

August 19, 2022: As always, candidates have the option of posting their Internal Review dossier components far in advance of this date, but must submit all dossier information into the prescribed electronic format by this date (first day of UNCC contract). The Unit Chair/School Director is responsible for posting external reviews into the electronic format after this date. Each URC may begin the internal review process as soon as the dossier is available.

September 8, 2022: Each URC sends their report to the Unit Chair/School Director and meets with Unit Chair/School Director for discussion.

October 13, 2022: If the Unit Chair/School Director’s determination is positive, the Unit Chair/School Director shall, after consulting with the assembled URC, submit the determination and rationale, together with the recommendation and rationale of the URC, to the Dean. If the Unit Chair/School Director’s determination is negative, the Unit Chair/School Director shall meet with the Faculty Member to provide the Faculty Member with a copy of that determination and its rationale and to explain the Faculty Member’s right of rebuttal. Unit Chair/School Director submit their recommendation and the URC recommendation to the Dean.

November 10, 2022: The CRC Chair submits the report of the CRC to the Dean. The Dean may elect to meet with the College Review Committee to discuss the report should there be questions.

December 9, 2022: Dean completes candidate reviews and discloses her recommendation to candidates (via email). The Dean will only meet with candidates who are receiving a negative determination from the Dean

January 4, 2023: Recommendations are due to Provost

April, 2023: Provost shares her determination with candidates (actual date varies).

Non-Mandatory Tenure Track Faculty Promotion to Professor

{This Process involves the URC, Unit Chair/School Director, CRC and Dean}

April 12, 2022: Unit Chair/School Director notifies candidates and Unit Review Committee (URC) of upcoming review and offers guidance in preparation of review materials and discussion of procedures for review. {Two Dropbox folders, an External Review folder and an Internal Review folder, for each faculty engaging in the review process will be available for candidate uploads.}

April 19, 2022: Candidates for promotion to Professor provide the Unit Chair/School Director with a list of six potential external reviewers. (For more details see College of Health and Human Services Faculty Handbook. The dossier must include the External Reviewers Letters: Record & Procedures grid from Academic Affairs.)

April 26, 2022: Unit Chair/School Director shares complete list of 12 or more potential external reviewers with candidate and confirms conflicts of interest (removes and replaces names of external reviewers should there be a conflict). Unit Chair/School Director preliminarily contacts and confirms reviewers (preferably a mix from each list). At least three external reviews must be received.

May 16, 2022: Deadline for candidates to upload information to External Review folder.

May 17, 2022: Unit Chair/School Director sends form letters, College criteria for the rank applied for and a link to all candidate materials to external reviewers.

August 19, 2022: As always, candidates have the option of posting their Internal Review dossier components far in advance of this date, but must submit all dossier information into the prescribed electronic format by this date (first day of UNCC contract). The Unit Chair/School Director is responsible for posting external reviews into the electronic format after this date. Each URC may begin the internal review process as soon as the dossier is available.

September 8, 2022: Each URC sends their report to Unit Chair/School Director and meets with the Unit Chair/School Director for discussion.

October 13, 2022: Unit Chair/School Director submits their recommendation to the Dean (including any additional material, such as the candidate’s written rebuttal to a negative determination). Final Unit Chair/School Director letter and candidate rebuttals are posted electronically for CRC consideration.

November 10, 2022: The CRC Chair submits the report of the CRC to the Dean. The Dean may elect to meet with the College Review Committee to discuss the report should there be questions.

December 9, 2022: Dean completes candidate reviews and discloses her recommendation to candidates (via email). The Dean will only meet with candidates who are receiving a negative determination from the Dean

January 4, 2023: Recommendations are due to Provost

April, 2023: Provost shares her determination with candidates (actual date varies).

Non-Mandatory Non-Tenure Track Faculty Promotion

{This process involves the URC, Unit Chair/School Director, CRC and the Dean}

April 12, 2022: Candidate notifies Unit Chair/School Director that candidate wishes to be considered for promotion; Unit Chair/School Director provides guidance related to the preparation of candidate’s dossier {Dropbox folder for each faculty engaging in the review process is made available for candidate uploads}.

August 19, 2022: As always, candidates have the option of posting their dossier components far in advance of this date, but must submit all dossier information into the prescribed electronic format by this date (first day of UNCC contract). Each URC may begin the internal review process as soon as the dossier is available.

September 8, 2022: URCs complete reviews and submit reports to Unit Chair/School Director.

October 13, 2022: Unit Chair/School Director completes review and shares recommendation with the candidate and submits recommendation to the CRC and the Dean. If a negative determination, candidates may submit a rebuttal to the Chair.

November 10, 2022: The CRC Chair submits the report of the CRC to the Dean. The Dean may elect to meet with the College Review Committee to discuss the report should there be questions.

January 4, 2023: Dean completes candidate reviews and discloses her recommendation to candidates (via email). If a negative determination, faculty may resolve grievances under 607(3) of the Code of the University of North Carolina.

Mandatory Non-Tenure Track Faculty Reappointment – NOT to be used for Non-Tenure Track Faculty Promotion

{This process involves the URC, Unit Chair/School Director and the Dean}

March 22, 2022: Dean confirms mandated review to Chair/Director

April 12, 2022: Unit Chair/School Director notifies candidates of upcoming review, offers guidance in preparation of review materials and provides an opportunity for discussion of the review process and procedures with candidates. {Dropbox folder for each faculty engaging in the review process is available for candidate uploads.}

October 10, 2022: As always, candidates have the option of posting their dossier components far in advance of this date, but must submit all dossier information into the prescribed electronic format by this date. Each URC may begin the internal review process as soon as the dossier is available.

November 14, 2022: URCs complete reviews and submit reports to Unit Chair/School Director.

December 19, 2022: Unit Chair/School Director completes review and shares recommendation with the candidate and submits recommendation to the Dean.

February 9, 2023: Dean completes candidate reviews and discloses her recommendation to candidates (via email).

March 16, 2023: Recommendation due to Provost.

Mandatory Tenured Faculty Performance Review

{This process involves the URC, Unit Chair/School Director and the Dean}

March 22, 2022: Dean confirms candidates mandated for Tenured Faculty Performance Review in the coming academic year with Unit Chairs/School Director.

April 12, 2022: Unit Chair/School Director notifies candidates of upcoming review and offers guidance in preparation of review materials and discussion of procedures for review. {Dropbox folder for each faculty engaging in the review process is made available for candidate uploads}.

October 10, 2022: Candidate posts all review materials in the designated Dropbox folder.

January 17, 2023: The URCs complete reviews in accord with criteria for present rank and University and College guidelines and submits report to Unit Chair/School Director.

February 27, 2023: Unit Chair/School Director completes their review and any proposed development plans and submits recommendation to Dean.

April 27, 2023: Dean completes reviews and submits to the candidates.

May 17, 2023: Dean submits a summary of completed reviews, accompanied by documentation, to Academic Affairs.